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Facilities management software workplace wellness

Excellent organisational, administration and documentation skills combined with good attention to detail and accuracy. Sound understanding of processes (including creation and implementation). This position requires previous HR experience, high level of confidentiality, excellent initiative with sound HR administrative skills. The selected candidate must be computer literate with intermediate knowledge of MS Word, Excel, PowerPoint and Outlook.

Summary of Responsibilities:

HR Administration

  • Managing, co-ordinating and reporting holidays /sickness and general personnel documentation and updating Leave & Absence software and ensuring records are kept up to date
  • Assisting in the recruitment process; from drafting online advertisements, liaising with recruitment agencies, short-listing CVs, scheduling interviews, timely response to all applicants, telephone screening, where required following up and scheduling second / subsequent interviews
  • Admin support of offer letters, employment contracts, probationary letters, reference requests and appraisals and filing accordingly
  • Supporting HR Manager as required for probation interviews; ensuring they are carried out and following up with managers to ensure probations interviews are carried out within or immediately after the probationary period
  • Setting up and co-ordinating requirements for new starters, preparing documentation, setting up on relevant systems, liaising with line managers and assisting with scheduling of 2-week training plan. liaising with IT to set up new user, arranging for new equipment and working closely with Office Manager to ensure desk space and access to office has been organised
  • Maintaining / updating the organisation chart and birthday list and ensuring the SWG Hub is kept up to date with it
  • Managing data in line with GDPR
  • Supporting HR Manager with the monthly payroll for UK and Canada, and pension administration
  • Supporting HR Manager with policy implementation, research, drafting, updating on SharePoint
  • Performance Appraisals documentation administration and collating information for personnel files
  • Maintaining the global training spreadsheet
  • Filing and maintaining the personnel files, ensuring that they are kept up to date on SharePoint
  • Assisting with research on currently HR policies
  • Other HR tasks, including drafting references for sign off, managing training schedules, providing administration for Workplace and other HR tasks as required

Health & Safety

  • Administering the risk assessment for home working in line with current policy
  • Conducting and keeping up to date all self-assessments and risk assessments

Training & Development

  • Sending out appraisal paperwork and where necessary assisting managers with conducting appraisals – chasing up on outstanding appraisals
  • Keeping training requirements and spreadsheet of training that’s been completed up to date


Submit your application today. The selection process takes place on an ongoing basis.
Email hr@swg.com or for questions contact Neha Patel on 020 8877 4080.