Higher Education

Optimise your operations with software solutions for smarter, sustainable, and student-focused higher education estates.

QFM from SWG met the brief of a flexible, easy-to-use and feature rich software, and impressed the team because of the company’s extensive experience in the education sector, its local support team and partnership approach to working with clients.

Curtin University

Streamline Education Estates with QFM

A seamless campus

QFM helps manage maintenance across multi-building estates, ensuring lecture halls, labs, and residences remain safe, functional, and welcoming for students and staff alike.

Quick response times

Students and staff can log FM issues via QFM’s self-service portal, while automated scheduling ensures operatives respond quickly with minimal disruption to learning.

Full visibility

QFM’s real-time dashboards and reports give estates teams full visibility over assets, compliance, and KPIs—supporting strategic planning and optimised campus operations year-round.

Helpdesk & reactive maintenance

QFM promptly tracks and manages service requests in real time helping universities address critical maintenance tasks and minimise downtime of essential campus systems. Automating task management ensures efficient operations and supports compliance with safety and regulatory standards.

Bookings management

Manage room occupancy such as lecture halls, labs, or event spaces, and visitor registration with QFM. Our bookings software eliminates scheduling conflicts and coordinates spaces that are frequently subject to quick changes, ensuring efficient use of campus facilities.

Permits to work

Streamlines the management of permits to work by automating the approval, tracking, and monitoring of high-risk tasks on campus. QFM ensures that all necessary checks, documentation, and compliance requirements are completed before work begins, reducing risks and enhancing safety.

Planned preventative maintenance (PPM)

QFM simplifies PPM for higher education estates by automating scheduling and tracking to keep facilities and equipment safe and operational. It reduces the risk of breakdowns and optimises asset lifecycles creating a reliable environment for students and staff.

Visualisations

QFM’s visualisation services help universities gain a clearer understanding of their campus layout and resource usage through interactive 2D and 3D models. These tools enable better space planning, asset management, and scenario testing, allowing universities to optimise layouts and adapt to changing needs.